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Kelzie said:Here's the skivvy on DC. I looked at the cheapest hotels in the surrounding areas (because DC itself is too expensive). July/August is listed first, than October.
Alexandria:
Comfort Inn: 99/109
Red Roof Inn: 85.90(for doubles)/85.90
Bethesda:
American Inn: 115.160/125.165 (this is not the group price...lady was going to call me later
Tysons Corner:
Residence Inn: 99/119
I honestly liked the Residence Inn at Tysons Corner the best, and if we decide on DC, this is the place I think we should go. It offers complimentary breakfast buffet, meeting spaces inside with equipment, and a shuttle to the metro that goes to DC.
However, all these prices were a little steeper than I was looking for. We'll see, I might have been too optimistic. I'm going to look at Vegas next.
jallman said:I know this sounds a bit odd, but I was talking to one of my micros representatives down in Maryland this morning and he said that when they plan events, they go for the higher end hotels because those hotels give bigger price breaks especially when considering the extra facilities and meeting rooms. His top pick for being in DC was the Savoy Suite in Georgetown area. Its something to look into maybe?
aps said:If it were held in DC, I would go. If it's in another city, I am not sure I could go.
Kelzie, do you need me to look up information on a city?
Kelzie said:Sure. You can keep researching DC since you live in the area. I didn't even look at meeting areas (although the hotel in Tysons Corner had one). Maybe you can look at a couple of the high end hotels like Deegan and jallman suggested.
jallman said:Hey, I just got a call back from one of my vendors in Maryland and he gave me the name of a company that puts together packages tailored to events needs. They are called EMCVenues and they are a national company. I spoke with a woman named Nancy just to check them out and she had all kinds of suggestions for DC right off the top of her head...hope no one minds, but I charged her with putting together some package deals and send the proposals to me so we can post them.
Unfortunately, the only meeting facilities they work with in Vegas are in Vegas Lakes and are extremely pricey, so I told her to forego looking at that altogether. We can decide how to tackle vegas with other resources.
Kelzie said:Sounds good. I got another couple companies looking in Vegas, should hear back from them soon.
jallman said:Damn, this woman is quick...she just called me back and said that based on what I predicted...
20-35 people (thats a very conservative estimate, but gives us a solid price break to work with)
Shuttle Service to and from the Airport
Welcome dinner on Friday
Meeting spaces and all day refreshment breaks on Saturday
Private banquet with audio visual equipment for show/whatever we decide
Continental breakfast on Sunday
Late checkout Sunday
Dedicated concierge for helping plan tours
Lodging for Friday and Saturday night
All gratuities and service charges included in package price.
the total cost per person would be roughly $300.00 per person. Thats not bad considering the lodging and meal expenses alone. Thats at a price break set for 25 reservations...it will go down with more reservations...but I suggest we charge a set registration fee based off this estimate and if it goes down, all the better for the planning comittee because surplus is good and lets us add perks as we can afford it.
Kelzie said:That's not bad at all. Did she say which hotel?
Kelzie said:That's not bad at all. Did she say which hotel?
jallman said:Oh yeah, I guess that would be important...The Doubletree in Bethesda which will be fully renovated this summer...top of the line space she said. Plus the metro is directly across the street from it AND its on a strip surrounded by bars and dining.
She is looking into the Doubletree in Rockville MD right now. She is very clear that access to DC is a must. She would like for us to solidify what we want to offer so she can give us more definitive pricing. She also said time of year is going to affect pricing too.
jallman said:Oh yeah, I guess that would be important...The Doubletree in Bethesda which will be fully renovated this summer...top of the line space she said. Plus the metro is directly across the street from it AND its on a strip surrounded by bars and dining.
She is looking into the Doubletree in Rockville MD right now. She is very clear that access to DC is a must. She would like for us to solidify what we want to offer so she can give us more definitive pricing. She also said time of year is going to affect pricing too.
Deegan said:Here's an intelligent questiondoh )was that quote for now, like in next week?
Kelzie said:Yeah I noticed. As it turns out, October is more expensive. Weird huh?
Bethesda's close enough. It was one of the burbs I was looking at.
jallman said:Yeah, I am kinda partial to Bethesda or Alexandria. Should I put her to work sniffing around Chicago or any of our other picks? Once I dropped the name of my vendor who referred me, she got real enthusiastic about helping. :mrgreen:
Deegan said:Of course, do Chicago, then I'll have a number for him to beat.
jallman said:That is pure genius...if we could pit two companies against eachother, we might be able to negotiate a better deal.
jallman said:Yeah, I am kinda partial to Bethesda or Alexandria. Should I put her to work sniffing around Chicago or any of our other picks? Once I dropped the name of my vendor who referred me, she got real enthusiastic about helping. :mrgreen:
Stace said:Does she have anything for NYC? I'm striking out left and right with trying to keep it cheap AND close to the actual city. From what I saw, inside the city itself is darn near impossible.
That's a great deal. Now, is that based on double occupancy?jallman said:Damn, this woman is quick...she just called me back and said that based on what I predicted...
20-35 people (thats a very conservative estimate, but gives us a solid price break to work with)
Shuttle Service to and from the Airport
Welcome dinner on Friday
Meeting spaces and all day refreshment breaks on Saturday
Private banquet with audio visual equipment for show/whatever we decide
Continental breakfast on Sunday
Late checkout Sunday
Dedicated concierge for helping plan tours
Lodging for Friday and Saturday night
All gratuities and service charges included in package price.
the total cost per person would be roughly $300.00 per person. Thats not bad considering the lodging and meal expenses alone. Thats at a price break set for 25 reservations...it will go down with more reservations...but I suggest we charge a set registration fee based off this estimate and if it goes down, all the better for the planning comittee because surplus is good and lets us add perks as we can afford it.
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